Tuesday evening dance-related events. Provisional programme and COVID -19 advice

PROVISIONAL PROGRAMME FOR AUTMUN 2020

Events will be at St Peter’s Church Hall, BS9 4LD from 7.45-9pm on Tuesdays.

Numbers will be limited to 24+ speaker. If there is sufficient demand, we will aim to repeat events where possible. The fee will be £3.50 for members (£4.50 where the musicians are playing). Non-members are welcome if numbers permit and will be asked to pay a small supplement.

Advance booking is essential and priority will be given to members of the club.

Please phone Tina on 07568 537154 to book your place on a first come/first served basis.

September

8th  SOCIAL   Cheryl will give us a talk about some dances with their music

15th 

22nd SOCIAL   Illustrated talk by Andrew Smith

29th 

October

6th CONCERT AND TALK by our musicians, Andy and Fred. Here they are in full flow. Note the goodies on sale for our charity at these evening events.

13th

20th  “MY LIFE, MY MUSIC, MY DANCING” by Martin Firth

27th

November

3rd  CONCERT AND TALK by our musicians, Andy and Fred

10th

17th BBC FILM “CONTROLLED ABANDON” and further informative talk by Andrew Smith

24th

Any social activities that prove popular may be repeated for those who missed out the first time.  ANY SUGGESTIONS TO FILL GAPS WOULD BE WELCOMED.

IMPORTANT INFORMATION

You must wear a face covering and sanitize your hands on arrival. No refreshments can be provided so please bring your own if desired including a drinking vessel

YOU MUST READ THE FOLLOWING DOCUMENT BEFORE YOU COME ALONG. PRODUCED BY CHAIRMAN, PETER LUNT, THIS IS A FOCUSSED SUMMARY OF THE GUIDELINES FOR OPENING THE HALL (SPChH) TO USERS AND RSCDS GUIDELINES, LINKS FOR WHICH  CAN BE FOUND BELOW.

·       There will be hand sanitiser in multiple locations, in addition to washrooms, where there may be a higher risk of transmission including reception and entrance foyers.

·       SPChH will maintain current rigorous cleaning procedures, including in high-risk spaces such as main thoroughfares, touch points, walls and floors in circulation routes (corridors & foyer).

·       There will be a one-way system for entry and exit of the hall, including access to toilets, and socially-distanced queuing as necessary. There is to be a maximum of one person in each toilet room.

·       Attendees must take note of signs on hygiene practices and social distancing; including those relating to use of kitchen facilities (which may or may not be available) and toilet facilities.

·       Doors and windows will be fixed open where safe and feasible; and not necessarily subject to the weather.

·       Anyone who would anticipate additional needs due to additional physical disabilities should please inform the committee beforehand.

·       Handwashing facilities will use disposable paper towels.

·       The SPChH will provide additional waste facilities and frequent rubbish collection; and conduct routine checks of toilet facilities.

…and from St Peter’s Church Hall Guidance for all customers (where appropriate to the activity)

·       We are submitting a risk assessment prior to commencing our planned sessions. 

·       We are required to follow the specific guidance from the national governing body for ‘our particular sport’.  Please note the link to the guidelines from RSCDS

·       Please follow any communication from SPChH and/or WSCDC in relation to compliance with social distancing and hygiene measures at all times, before, after and during the activity.

·       There is a maximum capacity for each session based on the government requirement for social distancing, and whether we are static or moving.  We have therefore instituted an online and phone booking system to manage demand. Currently we have set the limit as 24 seated attendees plus speaker, or likely 16 plus teacher (2 sets) if and when we re-commence dancing.

·       WSCDC is stipulating that you must wear a mask at each session.

·       Please use the hand sanitising stations in entrance lobby/outside the hall, and please bring your own personal phial for use during the session.  Toilets are also available for washing hands on arrival. 

·       If and when we are able to dance, please arrive already changed including the shoes if practicable and exit before re-changing.  If coming by car, please leave outer garments in the car where possible. 

·       There will be nominated persons who prepare and clear the hall for the session.  You will not be permitted to enter the building until the session has been ‘set-up’.  Please also vacate the building promptly at the end, to allow space and time for the clearing to take place.

·       Maintaining ventilation is important to reduce transmission of COVID-19.  Please do not close doors or windows which are fixed open. You may need to dress appropriately for the weather.

·       We do not anticipate using any set floor markings but rely on members to maintain social distance.  Please do not move chairs, unless to move closer to a member of your household, as they will be placed to allow appropriate social distance for the numbers in the hall.   You must follow the teacher’s instructions regarding maintaining distance.

·       You must avoid congestion and maintain social distancing when entering or leaving the building. Exit will be through the fire door in the hall.

·       Unless specifically booked, access to the kitchen is not permitted.  Where permission is given users must follow the guidance displayed on the kitchen door.  WSCDC has NOT requested kitchen access. 

·       You must bring your own drinking vessels (and water). 

·       You must follow the displayed guidance regarding the use of toilet facilities.

·       Only areas which have been hired can be used to avoid unnecessary cleaning; WSCDC is NOT hiring the conference room or the small hall, so please do not enter these.

·       Please do not talk over a speaker/ music /other broadcast as this may require a raised voice which could potentially increase risk of transmission of COVID19 in aerosols and droplets. 

·       There will be no money taken on the night but attendance will be recorded and a bill issued at the end of the term. Please see also ‘Supporting Test and Trace’ below (last bullet point in this list). 

·       Sharing of any equipment is to be avoided; or must be cleaned or sanitised between use.

·       Any child must be supervised at all times by a specific accompanying adult, and must follow social distancing guidelines.

·       All attendees will be included in the numbers permitted for any one session.  If and when we re-commence dancing, any requests to come as a non-dancing attendee will be held on ‘stand-by’ until total booking numbers are known.

·       In an emergency, for example, an accident, provision of first aid, fire or break-in, people do not have to stay appropriately distanced if it would be unsafe. People involved in the provision of assistance to others should pay particular attention to sanitation measures immediately afterwards including washing hands

·       In support of NHS Test and Trace, WSCDC will keep a temporary record of attendees and visitors for 21 days in a way that is manageable for the club and will assist NHS Test and Trace with requests for that data if needed. WSCDC will collect sufficient data on each attendee (name, home phone number, mobile number, date and times of entry and exit) so that each person could be contacted if there is a case of COVID-19 connected to the activity.

 

St Peter’s Church Hall-  Guidance for opening up to Hall Users

St Peter’s Hall will be:

  • Suspending or modifying activities that are not permitted or cannot be undertaken without contravening social distancing guidelines within available facilities.
  • Managing occupancy levels and changeover by amending timetabling.
  • Providing clear guidance to hall users prior to their groups/ classes re-commencing.

(Please refer to separate guidance)

  • Providing hand sanitiser in multiple locations, in addition to washrooms, where there may be a higher risk of transmission including reception and entrance foyers.
  • Maintaining current rigorous cleaning procedures, reviewing and adapting where necessary including in increased high-risk spaces including main thoroughfares, touch points and walls and floors in circulation routes (corridors & foyer).
  • Considering how the way people walk through the hall could be adjusted to reduce contact, with queue management or one-way systems.
  • Put up signage where necessary to encourage good hygiene practises and social distancing.
  • Fixing doors open that can be safely left open where feasible.
  • Ensuring adequate ventilation.
  • Considering the needs of those with physical disabilities.
  • Using disposable paper towels in handwashing facilities where possible.
  • Providing more waste facilities and frequent rubbish collection.
  • Considering any additional measures for using of the toilet facilities and display clear guidance for all hall users.
  • Conducting routine checks of toilet facilities.
  • Considering any additional measures for use of the kitchen facilities and display clear guidance for all hall users.

Guidance for all customers (where appropriate to your activity)

  • All users must complete a risk assessment for their activity and submit to St Peter’s Hall Committee prior to commencing group/class. 
  • Consult the national governing body for your particular sport who will often provide specific guidance on how your sport can be played or adapted to enable social distancing which must be followed.
  • Clear communication to participants is critical to ensure that they should take all reasonable measures to comply with social distancing and hygiene measures at all times, before, after and during activity.
  • Maximum capacity of group/class should be based on the government requirement for social distancing, nature of activities (i.e. if the activity is static vs. requiring a range of movement) and equipment layout and the configuration of facilities. Enable an online or phone booking system or other approaches to managing demand, so that there are no more than the desired number of attendees.
  • Encourage use hand sanitising stations – one in the entrance lobby and another outside main hall.  Toilets also available for washing hands on arrival.  Individual groups may also want to bring their own supply of sanitiser to be used at appropriate times during your session.
  • All participants of fitness classes should arrive ready to take part in class and return home to change.
  • Classes must start and finish at their timetabled slot to allow one group to vacate the premises safely prior to the next customers. 
  • If you have classes which follow on from each other allow sufficient time between each to clean hall and equipment and avoid groups waiting outside during changeover;
  • Ensuring adequate ventilation- ventilation is an important part of mitigating against the transmission of COVID-19. The opening of windows and fire exit will allow good flow of air through the building.
  • There are no set floor markings because of the diverse range of activities which take place in the hall.  Individual groups can decide how their activities can be social distanced appropriately. Measurements of the hall as follows: Main Hall 16.0m x10.75m; Lesser Hall  9.8m x 4.65m; Meeting Room  6.8m x 6.0m.  Any temporary floor marking must be removed at the end of the session.
  • Reduce congestion whilst leaving the building where possible- allow for exit through the fire door in the hall.
  • Unless specifically booked access to the kitchen is not permitted.  Where permission is given users must follow the guidance displayed on the kitchen door.
  • All participants in fitness classes should bring their own drinking vessels. 
  • All groups must follow the displayed guidance regarding the use of toilet facilities.
  • Only areas which have been hired can be used to avoid unnecessary cleaning. 
  • Chairs to be an appropriate distance apart so as to comply with social distancing guidelines and with a suitable margin for adequate circulation.
  • All groups should ensure that steps are taken to avoid people needing to unduly raise their voices to each other. This includes – but is not limited to – refraining from playing music or broadcasts that may encourage shouting, including if played at a volume that makes normal conversation difficult. This is because of the potential for increased risk of transmission – particularly from aerosol and droplet transmission.
  • Avoid paperwork being transferred by enabling such processes as bookings, rosters, etc through online channels or by phone.
  • Avoid taking cash payments.
  • Consider the needs of any customers with physical disabilities
  • Avoid the use of share equipment unless they can be cleaned or sanitised between use.
  • Reminding customers who are accompanied by children that they are responsible for supervising them at all times and should follow social distancing guidelines.
  • Attendance by spectators and non-participating children should be avoided and minimised. Chaperones to children may wait outside premises/activity area in a socially distant manner or in their car. If allowing spectators would present challenges to staying below overall maximum safe capacity levels, consider prohibiting spectators until further notice.
  • In cases where a child is participating in activities, permitting only one parent/carer per child to supervise their child while following social distancing.
  • In an emergency, for example, an accident, provision of first aid, fire or break-in, people do not have to stay appropriately distanced if it would be unsafe. People involved in the provision of assistance to others should pay particular attention to sanitation measures immediately afterwards including washing hands
  • Supporting Test and Trace.  You should assist this service by keeping a temporary record of your customers and visitors for 21 days, in a way that is manageable for your business, and assist NHS Test and Trace with requests for that data if needed. Collect sufficient data on each attendee (name, home phone number, mobile number, date and times of entry and exit) so that each person could be contacted if there is a case of COVID-19 connected to your activity.

RSCDS guidelines

https://www.rscds.org/sites/default/files/covid-19_considerations_for_branches_and_groups_1.pdf

Due to the current public health situation, all dance events are suspended until we can get back to normal. Keep checking here and on our Facebook page (Bristol Westbury Scottish Club) for updates.

Planned events for 2021

(Covid -dependent)

Spring Dance with Nicol Maclaren 17 April

Charity Dance 10th July

Residential weekend 28th-30th October